Terms and conditions of conference bookings

Terms and Conditions

Terms and conditions on which Educonferences Ltd provides its services.

Educonferences Ltd provides its services for its customers on the following terms and conditions

  1. The meaning of some words used in these terms and conditions

    we, us or our is a reference to Educonferences Ltd;
    you or your is a reference to the person to whom we are providing our Services or supplying Goods and who is required to pay for the Services we provide;

Booking Confirmation mean the document we send to you confirming your booking with us for the Services
Conference Date the date for a conference to be delivered by us as set or referred to in Services.
Contract means the agreement between you and us for the provision Services subject to these terms and conditions
Intellectual Property all rights including rights to copyright and all other intellectual property rights and in each case whether registered or unregistered.
Materials means the materials we will supply as part of the delivery of Services to you;
Services means the conference services we have agreed to supply to you pursuant to these terms and set out on our website and in our Booking Confirmation

Entering into a legally binding contract

2.1 A contract between you and us will come into being upon us issuing to you a Booking Confirmation.
2.2 You should keep a copy of these terms and conditions for your

3  Providing the Services

3.1 Once we and you have entered into a legally binding contract we will provide the Services to you as set out in the Booking Confirmation.
3.2 Our aim is to always provide you with the Services:
3.2.1 using reasonable care and skill; and
3.4 in compliance with all relevant laws and regulations in force at the time we are carry out the Services.

4 Your Commitment to us

4.1 When placing an order with us we will require certain information from you. It is your responsibility to ensure that the required information is supplied in a timely manner and within the timescales we request.  It is your responsibility to ensure that all information supplied to us is up to date, correct and updated where necessary and appropriate.

4.2 The behaviour of any individuals named in a booking and any replacement individuals when attending on or at conferences is the responsibility of the lead name provided in the booking and you should ensure that all individuals in attendance shall conduct themselves properly and appropriately and without any annoyance or disturbance to either the presenter or any other attendee.

4.3 Where you are booking as an individual you agree to behave and conduct yourself in an appropriate manner paying due respect and regard for any other attendees and the presenter throughout the conference (whether attending in person or online).

4.4 At the start of any conference (or any point during the conference) we reserve the right to refuse any attendance or terminate any connection linking an attendee to one of our conferences for any reason in our absolute sole discretion. In such circumstances you (or the attendee concerned) will not be entitled to a refund of any fees paid to us.

5 Materials

All Intellectual Property in the material belongs to us or our presenters.  Materials are prepared solely for educational purposes and no other purpose.

6 Technical

6.1 Some of our conferences may be offered/delivered remotely. It is your responsibility to ensure that our technology is capable with your systems.  We cannot accept responsibility for any technical or connectivity issues arising from the line.

6.2 We do not guarantee that access to any on-line conference or any content will be continually available or be uninterrupted.

6.3 We do not guarantee that any on-line conference access will be free from bugs or viruses. You are responsible for configuring your information, technology, computer programmes and platforms to ensure appropriate on-line access to our conferences (where relevant) you should use your own protection software.

6.4 You must not mis-use on-line access by knowingly introducing viruses, trojans, worms, logic bombs or any other material that is malicious or technologically harmful.

6.5 You are responsible for advising any users as part of your booking as to the provisions of this clause 6.

7 Timing

7.1 Our responsibility to perform the Services on particular dates

We aim to carry out the Services on the dates and times we either agree with you or notify to you but we cannot guarantee or provide a firm commitment that:

7.1.1 we will perform the Services on a specified date or time; or

7.1.2 that a particular presenter will deliver the Services.

7.2 What can happen if we cannot perform the Services

7.2.1 If we are unable to deliver the conference in person we will endeavour to (but we shall not be obliged to) provide the conference on-line or by way of “live later”, by which we mean that the conference will be recorded and be available on a later occasion for viewing online. Any refund for fess paid by you (or partial refund) in such circumstances shall be at our sole discretion.

7.2.2 We reserve the right to change the advertised speaker for whatever reason. In such circumstances the choice of such replacement will be at our sole discretion.

8 Price and payment

8.1 You shall no later than 28 days prior to the date notified by us for the commencement of Services confirm the number of attendees for the agreed conference.

8.2 You shall make payment full in cleared funds no later than 14 days prior to the Conference Date (Payment). In the event that full Payment is not received then we shall only issue to you the number of tickets for Payment actively received.  In the event of Payment not being received by the date set out in this clause 8.2 then we will be unable to honour your booking and you (or any attendee) will be unable to attend the conference (whether in person or online).

8.3 VAT

All amounts stated (whether orally or in writing) are exclusive of VAT, which will be added at the rate currently in force.  Our VAT number is 415949373.


9.1 References to liability in this clause 9 include every kind of liability arising under or in connection with the Contact including liability in contract, tort (including negligence), misrepresentation, restitution or otherwise.

9.2 Nothing in this Contract limits any liability which cannot legally be limited, including but not limited to liability for:
9.2.1 death or personal injury caused by negligence;
9.2.2 fraud or fraudulent misrepresentations; and

9.3 Subject to clause 9.2 (Liabilities cannot legally be limited), our total liability to you shall not exceed the amount that you have agreed to pay for the Services.

9.4 Subject to clause 9.2 (Liabilities cannot legally be limited), this clause 9.5 sets out the types of loss that are wholly excluded:
9.4.1 loss of profits;
9.4.2 loss of agreements or contracts;
9.4.3 loss of anticipated savings; and
9.4.4 loss of use or corruption of software, data or information.

10 General

10.1 Force Majeure. We shall not be in breach of the Contract nor liable for delay in performing, or failure to perform, any of its obligations under the Contract if such delay or failure result from events, circumstances or causes beyond our reasonable control.

10.2 Entire agreement.
10.2.1 the Contract constitutes the entire agreement between the parties and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and undertakings between them, whether written or oral, relating to its subject matter.
10.2.2 Each party acknowledges that in entering into the Contract it does not rely on, and shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in the Contract. Each party agrees that is shall no claim for innocent or negligent, misrepresentation or negligent misstatement based on any statement in the Contract.
10.2.3 Nothing in this clause shall limit or exclude any liability for fraud.

10.3 Third party rights.
10.3.1 Unless it expressly states otherwise, the Contract does not give rise to any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of the Contract.

10.4 Governing law. The Contract, and any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with it or its subject matter or formation shall be governed by, and construed in accordance with the law of England and Wales.

10.5 Jurisdiction. Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with the Contract or its subject matter or formation.